Solicitation Number:NC-2025-C-465-PR-2025-505Trade Agreement:Implementing Rules and RegulationsProcurement Mode:Negotiated Procurement – Small Value Procurement (Sec. 53.9)Classification:GoodsCategory:Hotel and Lodging and Meeting FacilitiesApproved Budget for the Contract:PHP 793,500.00Delivery Period:1 Day/sClient Agency:Contact Person:Alvin Antopina
PhilGEPS In-charge
New Capitol Complex,
Tagbilaran City
Bohol
Philippines 6300
63-411-0138 Ext.038
63-411-09566438524
ppmu@bohol.gov.ph		StatusActive
Associated Components1
Bid Supplements0
Document Request List0
Date Published07/08/2025
Last Updated / Time07/08/2025 12:00 AM
Closing Date / Time14/08/2025 5:00 PM
Description BIDS AND AWARDS COMMITTEE

Request for Quotation

Supplier’s Company Name: NEGOTIATED CANVASS
TIN & Contact No. NO. 2025-C-465
Company Address
SMALL VALUE
PROCUREMENT

SIR/MADAM:
Please quote the price/s at the blank space hereunder provided for the following articles to be delivered Office of the Provincial Social
Welfare and Development under Provincial Government of Bohol, Capitol Building, Cogon District, Tagbilaran City. Your quotation
should be received on or before _________________________ at the Office of the Bids and Awards Committee, Capitol Complex,
Tagbilaran City.
PURPOSE: Provision of Catering and Accommodation for the Programs and Activities of Senior Citizens- Condusive Venue for the
Elderlies

APPROVED BUDGET FOR CONTRACT (ABC): P 793,500.00

THE BIDS AND AWARDS COMMITTEE

By:
PAULITO RABUYA
Head, BAC Secretariat/PPMU
SCAO Strengthening Activities: Committee
Meetings

Meals with Venue (Option 3) – Within Tagbilaran City
– 1 Assisted Buffet: (Lunch) – 2 Plated Snacks – Appetizer – Soup – 4 main Courses: (pork/beef/chicken/fish/vegetables) – Pasta/Noodles – Rice – Dessert/Fruits – 1 round of drinks (juice/soda/etc.) – Free-flowing Water

Snacks 2 choices of the following: – Sandwiches – Pastries/Cakes – Savoury Buns/Pies – Filipino snack delicacies – Pasta – Noodles – Fruits – Cold Cuts – Bread w/ Cheeses & Spreads

2 choices of the following drinks/refreshments: – Free-flowing coffee/ Soda/Fruit Juices/Water
Venue:
a. Maximum of 10 hours or Whole-day Activity;
b. With WI-FI Connection;
c. Complimentary use of 1 LCD Projector and
Projector Screen;
d. Provision of at least 5 extension cords and at least
2 units microphone (either wireless or wired);
e. Free Parking;
f. No additional electricity charges for equipment
(Laptop, camera, cellphone etc.) brought in the venue;
g. Set-up of tables and chairs


SCAO Strengthening Activities of BSCAP Inc.:
Partners Meeting

Meals with Venue (Option 3) – Within Tagbilaran City
– 1 Assisted Buffet: (Lunch) – 2 Plated Snacks – Appetizer – Soup – 4 main Courses: (pork/beef/chicken/fish/vegetables) – Pasta/Noodles – Rice – Dessert/Fruits – 1 round of drinks (juice/soda/etc.) – Free-flowing Water

Snacks 2 choices of the following: – Sandwiches – Pastries/Cakes – Savoury Buns/Pies – Filipino snack delicacies – Pasta – Noodles – Fruits – Cold Cuts – Bread w/ Cheeses & Spreads

2 choices of the following drinks/refreshments: – Free-flowing coffee/ Soda/Fruit Juices/Water

Venue:
a. Maximum of 10 hours or Whole-day Activity;
b. With WI-FI Connection;
c. Complimentary use of 1 LCD Projector and
Projector Screen;
d. Provision of at least 5 extension cords and at least
2 units microphone (either wireless or wired);
e. Free Parking;
f. No additional electricity charges for equipment
(Laptop, camera, cellphone etc.) brought in the venue;
g. Set-up of tables and chairs


SCAO Strengthening Activities of BFSCAP Inc.:
OSCA Heads Meeting

Meals with Venue (Option 3) – Within Tagbilaran City
– 1 Assisted Buffet: (Lunch) – 2 Plated Snacks – Appetizer – Soup – 4 main Courses: (pork/beef/chicken/fish/vegetables) – Pasta/Noodles – Rice – Dessert/Fruits
– 1 round of drinks (juice/soda/etc.) – Free-flowing Water

Snacks 2 choices of the following: – Sandwiches – Pastries/Cakes – Savoury Buns/Pies – Filipino snack delicacies – Pasta – Noodles – Fruits – Cold Cuts – Bread w/ Cheeses & Spreads

2 choices of the following drinks/refreshments: – Free-flowing coffee/ Soda/Fruit Juices/Water

Venue:
a. Maximum of 10 hours or Whole-day Activity;
b. With WI-FI Connection;
c. Complimentary use of 1 LCD Projector and
Projector Screen;
d. Provision of at least 5 extension cords and at least
2 units microphone (either wireless or wired);
e. Free Parking;
f. No additional electricity charges for equipment
(Laptop, camera, cellphone etc.) brought in the venue;
g. Set-up of tables and chairs


SCAO Celebration of National Senior Citizens
Week (Guest)

Meals with Venue (Option 3) – Within Tagbilaran City
– 1 Assisted Buffet: (Lunch) – 2 Plated Snacks – Appetizer – Soup – 4 main Courses: (pork/beef/chicken/fish/vegetables) – Pasta/Noodles – Rice – Dessert/Fruits – 1 round of drinks (juice/soda/etc.) – Free-flowing Water

Snacks 2 choices of the following: – Sandwiches – Pastries/Cakes – Savoury Buns/Pies – Filipino snack delicacies – Pasta – Noodles – Fruits – Cold Cuts – Bread w/ Cheeses & Spreads

2 choices of the following drinks/refreshments: – Free-flowing coffee/ Soda/Fruit Juices/Water

Venue:
a. Maximum of 10 hours or Whole-day Activity;
b. With WI-FI Connection;
c. Complimentary use of 1 LCD Projector and
Projector Screen;
d. Provision of at least 5 extension cords and at least
2 units microphone (either wireless or wired);
e. Free Parking;
f. No additional electricity charges for equipment
(Laptop, camera, cellphone etc.) brought in the venue;
g. Set-up of tables and chairs
SCAO Celerabtion of National Senior Citizens
Week

Packed Meals (Option 5)
– Rice – 1 Dish (Beef/Pork/Chicken/Fish) – Vegetable – Pasta/Noodles – 1 beverage (juice/soda/water)

2 of the following snacks option: – Sandwiches – Pastries/Cakes – Savoury Buns/Pies – Filipino snack delicacies – Pasta – Noodles – Fruits – Cold Cuts – Bread w/ Cheeses & Spreads
2 beverage options (1 for AM Snacks and 1 for PM
Snacks) – Coffee/ Soda/Fruit Juices/Water

SCAO Celebration of National Senior Citizens
Week

Accommodation (Executive Suite)- Within Tagbilaran
City- Double/Twin Room (with breakfast)


Capability Development Activity (Orientation,
Seminars and Workshop etc.)

Accommodation (Executive Suite)- Within Tagbilaran
City- Triple Occupancy (with breakfast)

Capability Development Activity (Orientation,
Seminars and Workshop etc.)

Meals with Venue (Option 3) – Within Tagbilaran City
– 1 Assisted Buffet: (Lunch) – 2 Plated Snacks – Appetizer – Soup – 4 main Courses: (pork/beef/chicken/fish/vegetables) – Pasta/Noodles – Rice – Dessert/Fruits – 1 round of drinks (juice/soda/etc.) – Free-flowing Water

Snacks 2 choices of the following: – Sandwiches – Pastries/Cakes – Savoury Buns/Pies – Filipino snack delicacies – Pasta – Noodles – Fruits – Cold Cuts – Bread w/ Cheeses & Spreads

2 choices of the following drinks/refreshments: – Free-flowing coffee/ Soda/Fruit Juices/Water

Venue: a. Maximum of 10 hours or Whole-day Activity;
b. With WI-FI Connection;
c. Complimentary use of 1 LCD Projector and
Projector Screen;
d. Provision of at least 5 extension cords and at least
2 units microphone (either wireless or wired);
e. Free Parking;
f. No additional electricity charges for equipment
(Laptop, camera, cellphone etc.) brought in the venue;
g. Set-up of tables and chairs

Capability Development Activity (Orientation,
Seminars and Workshop etc.)

Meals with Venue (Option 4) – Within Tagbilaran City
– 2 Assisted Buffet: (Breakfast/Lunch/Dinner) – 2 Plated Snacks – Appetizer – Soup – 4 main Courses: (pork/beef/chicken/fish/vegetables) – Pasta/Noodles – Plain Rice – Dessert (Fruits or Salad) – 1 round of drinks (juice/soda/etc.) – Free-flowing Water

Snacks 2 choices of the following: – Sandwiches – Pastries/Cakes – Savoury Buns/Pies – Filipino snack delicacies – Pasta – Noodles – Fruits – Cold Cuts – Bread w/ Cheeses & Spreads

2 choices of the following drinks/refreshments: – Free-flowing coffee/ Soda/Fruit Juices/Water

Venue:
a. Maximum of 10 hours or Whole-day Activity;
b. With WI-FI Connection;
c. Complimentary use of 1 LCD Projector and
Projector Screen;
d. Provision of at least 5 extension cords and at least
2 units microphone (either wireless or wired);
e. Free Parking;
f. No additional electricity charges for equipment
(Laptop, camera, cellphone etc.) brought in the venue;
g. Set-up of tables and chairs
Time of Delivery: Upon demand