Solicitation Number:NC-2025-C-478-PR-2025-515Trade Agreement:Implementing Rules and RegulationsProcurement Mode:Negotiated Procurement – Small Value Procurement (Sec. 53.9)Classification:GoodsCategory:Hotel and Lodging and Meeting FacilitiesApproved Budget for the Contract:PHP 747,000.00Delivery Period:1 Day/sClient Agency:Contact Person:Alvin ANTOPINA
PhilGEPS In-charge
New Capitol Compound
Tagbilaran City
Bohol
Philippines 6300
63-038-4110138 Ext.4212
63-038-09566438524
ppmu@bohol.gov.ph		StatusActive
Associated Components1
Bid Supplements0
Document Request List0
Date Published07/08/2025
Last Updated / Time07/08/2025 12:00 AM
Closing Date / Time14/08/2025 5:00 PM
Description BIDS AND AWARDS COMMITTEE

Request for Quotation

Supplier’s Company Name: NEGOTIATED CANVASS
TIN & Contact No. NO. 2025-C-478
Company Address
SMALL VALUE
PROCUREMENT

SIR/MADAM:
Please quote the price/s at the blank space hereunder provided for the following articles to be delivered Office of the Provincial Agriculturist-
Agri-Business under Provincial Government of Bohol, Capitol Building, Cogon District, Tagbilaran City. Your quotation should be received
on or before _________________________ at the Office of the Bids and Awards Committee, Capitol Complex, Tagbilaran City.
PURPOSE: Procurement of Meals with Venue and Snacks for the various activities of OPA-Agri-Business
APPROVED BUDGET FOR CONTRACT (ABC): P 747,000.00

THE BIDS AND AWARDS COMMITTEE

By:
PAULITO RABUYA
Head, BAC Secretariat/PPMU
Catering services during the Planning
Preparatory Meeting Among Technical Working
Group

(Whole Day) Meals with Venue (Economy 1) –
Within Tagbilaran City
– 1 Assisted Buffet (Lunch), – 2 Plated Snacks – Appetizer – Soup – 2 main Courses:
(pork/beef/chicken/fish/vegetables) – Pasta/Noodles – Plain Rice – Dessert: (Fruits or Salad) – 1 round of drinks (juice/soda/etc.) – Free-flowing Water

Snacks
2 choices of the following (1 for AM snacks and 1
for PM Snacks):
Sandwiches – Pastries/Cakes – Savoury Buns/Pies – Filipino snack delicacies – Pasta – Noodles – Fruits – Cold Cuts
– Bread w/ Cheeses & Spreads

2 choices of the following drinks/refreshments (1 for
AM snacks and 1 for PM Snacks): – Free-flowing coffee/Soda/Fruit Juices/Water

Venue:
a. Maximum of 10 hours or Whole-day Activity;
b. With WI-FI Connection;
c. Complimentary use of 1 LCD Projector and
Projector Screen;
d. Provision of at least 5 extension cords and at
least 2 units microphone (either wireless or wired);
e. Free Parking;
f. No additional electricity charges for equipment
(Laptop, camera, cellphone etc.) brought in the
venue;
g. Set-up of tables and chairs

Catering services during the Consultative
Meeting among LGU Exhibitors, Private
Exhibitors and National Agencies

(Whole Day) Meals with Venue (Economy 1) –
Within Tagbilaran City
– 1 Assisted Buffet (Lunch), – 2 Plated Snacks – Appetizer – Soup – 2 main Courses:
(pork/beef/chicken/fish/vegetables) – Pasta/Noodles – Plain Rice – Dessert: (Fruits or Salad) – 1 round of drinks (juice/soda/etc.) – Free-flowing Water

Snacks
2 choices of the following (1 for AM snacks and 1
for PM Snacks):
Sandwiches – Pastries/Cakes – Savoury Buns/Pies – Filipino snack delicacies – Pasta – Noodles – Fruits – Cold Cuts – Bread w/ Cheeses & Spreads

2 choices of the following drinks/refreshments (1 for
AM snacks and 1 for PM Snacks): – Free-flowing coffee/Soda/Fruit Juices/Water

Venue:
a. Maximum of 10 hours or Whole-day Activity;
b. With WI-FI Connection;
c. Complimentary use of 1 LCD Projector and
Projector Screen;
d. Provision of at least 5 extension cords and at
least 2 units microphone (either wireless or wired);
e. Free Parking;
f. No additional electricity charges for equipment
(Laptop, camera, cellphone etc.) brought in the
venue;
g. Set-up of tables and chairs
Catering services during the Preparatory
Meeting, Planning and Consultation (Search for
UBI Festival Queen)

(Whole Day) Meals with Venue (Economy 1) –
Within Tagbilaran City
– 1 Assisted Buffet (Lunch), – 2 Plated Snacks – Appetizer – Soup – 2 main Courses:
(pork/beef/chicken/fish/vegetables) – Pasta/Noodles – Plain Rice – Dessert: (Fruits or Salad) – 1 round of drinks (juice/soda/etc.) – Free-flowing Water

Snacks
2 choices of the following (1 for AM snacks and 1
for PM Snacks):
Sandwiches – Pastries/Cakes – Savoury Buns/Pies – Filipino snack delicacies – Pasta – Noodles – Fruits – Cold Cuts – Bread w/ Cheeses & Spreads

2 choices of the following drinks/refreshments (1 for
AM snacks and 1 for PM Snacks): – Free-flowing coffee/Soda/Fruit Juices/Water

Venue:
a. Maximum of 10 hours or Whole-day Activity;
b. With WI-FI Connection;
c. Complimentary use of 1 LCD Projector and
Projector Screen;
d. Provision of at least 5 extension cords and at
least 2 units microphone (either wireless or wired);
e. Free Parking;
f. No additional electricity charges for equipment
(Laptop, camera, cellphone etc.) brought in the
venue;
g. Set-up of tables and chairs

Catering services during the Assessment
Meeting for TWG and LGU Stakeholders (Ubi
Festival Celebration)

(Whole Day) Meals with Venue (Economy 1) –
Within Tagbilaran City
– 1 Assisted Buffet (Lunch), – 2 Plated Snacks – Appetizer – Soup – 2 main Courses:
(pork/beef/chicken/fish/vegetables) – Pasta/Noodles – Plain Rice – Dessert: (Fruits or Salad) – 1 round of drinks (juice/soda/etc.) – Free-flowing Water

Snacks
2 choices of the following (1 for AM snacks and 1
for PM Snacks):
Sandwiches – Pastries/Cakes – Savoury Buns/Pies – Filipino snack delicacies – Pasta – Noodles – Fruits – Cold Cuts – Bread w/ Cheeses & Spreads

2 choices of the following drinks/refreshments (1 for
AM snacks and 1 for PM Snacks): – Free-flowing coffee/Soda/Fruit Juices/Water

Venue:
a. Maximum of 10 hours or Whole-day Activity;
b. With WI-FI Connection;
c. Complimentary use of 1 LCD Projector and
Projector Screen;
d. Provision of at least 5 extension cords and at
least 2 units microphone (either wireless or wired);
e. Free Parking;
f. No additional electricity charges for equipment
(Laptop, camera, cellphone etc.) brought in the
venue;
g. Set-up of tables and chairs

Catering services during the Food for actual
Coronation Night-Ubi Festival Queen and UBI
Stakeholders

(Whole Day) Meals with Venue (Economy 1) –
Within Tagbilaran City
– 1 Assisted Buffet (Lunch), – 2 Plated Snacks – Appetizer – Soup – 2 main Courses:
(pork/beef/chicken/fish/vegetables) – Pasta/Noodles – Plain Rice – Dessert: (Fruits or Salad) – 1 round of drinks (juice/soda/etc.) – Free-flowing Water

Snacks
2 choices of the following (1 for AM snacks and 1
for PM Snacks):
Sandwiches – Pastries/Cakes – Savoury Buns/Pies – Filipino snack delicacies – Pasta – Noodles – Fruits – Cold Cuts – Bread w/ Cheeses & Spreads

2 choices of the following drinks/refreshments (1 for
AM snacks and 1 for PM Snacks): – Free-flowing coffee/Soda/Fruit Juices/Water
Venue:
a. Maximum of 10 hours or Whole-day Activity;
b. With WI-FI Connection;
c. Complimentary use of 1 LCD Projector and
Projector Screen;
d. Provision of at least 5 extension cords and at
least 2 units microphone (either wireless or wired);
e. Free Parking;
f. No additional electricity charges for equipment
(Laptop, camera, cellphone etc.) brought in the
venue;
g. Set-up of tables and chairs

Catering services during the Opening Program
of UBI Festival Celebration

Packed Meals (Option 2) Snacks – Within
Tagbilaran City
2 choices of the following: – Sandwiches – Pastries/Cakes – Savoury Buns/Pies – Filipino snack delicacies – Pasta – Noodles – Fruits – Cold Cuts – Bread w/ Cheeses & Spreads

2 choices of the following:
– Coffee – Soda – Fruit Juices – Water
Catering services during the Closing Program of
UBI Festival Celebration

Packed Meals (Option 2) Snacks – Within
Tagbilaran City
2 choices of the following: – Sandwiches – Pastries/Cakes – Savoury Buns/Pies – Filipino snack delicacies – Pasta – Noodles – Fruits – Cold Cuts – Bread w/ Cheeses & Spreads

2 choices of the following:
– Coffee – Soda – Fruit Juices – Water
Catering services for UBI Festival Celebration
Contest Day (for Judges, Contestants and
Coaches)

Packed Meals (Option 2) Snacks – Within
Tagbilaran City
2 choices of the following: – Sandwiches – Pastries/Cakes – Savoury Buns/Pies – Filipino snack delicacies – Pasta – Noodles – Fruits – Cold Cuts – Bread w/ Cheeses & Spreads

2 choices of the following:
– Coffee – Soda – Fruit Juices – Water
Catering services for FOOD of EXHIBITORS-Ubi
Festival Celebration
Packed Meals (Option 4) Breakfast/Lunch/Dinner –
Within Tagbilaran City – Rice – 1 Dish (Beef/Pork/Chicken/Fish) – 1 beverage (Juice/soda/water)

Catering services for UBI Festival Celebration
Contest Day (for Judges, Contestants and
Coaches)

Packed Meals (Option 4) Breakfast/Lunch/Dinner –
Within Tagbilaran City – Rice – 1 Dish (Beef/Pork/Chicken/Fish) – 1 beverage (Juice/soda/water)
Time of Delivery: 3rd Quarter (August and September, 2025)