Solicitation Number:NC-2025-C-445-PR-2025-499Trade Agreement:Implementing Rules and RegulationsProcurement Mode:Negotiated Procurement – Small Value Procurement (Sec. 53.9)Classification:GoodsCategory:Hotel and Lodging and Meeting FacilitiesApproved Budget for the Contract:PHP 542,500.00Delivery Period:1 Day/sClient Agency:Contact Person:ALVIN ANTOPINA
PhilGEPS In-charge
New Capitol Complex,
Tagbilaran City
Bohol
Philippines 6300
63-038-4110138 Ext.4212
63-38-09566438524
ppmu@bohol.gov.ph		StatusActive
Associated Components1
Bid Supplements0
Document Request List0
Date Published24/07/2025
Last Updated / Time24/07/2025 12:00 AM
Closing Date / Time30/07/2025 10:30 AM
Description BIDS AND AWARDS COMMITTEE

Request for Quotation

Supplier’s Company Name: NEGOTIATED CANVASS
TIN & Contact No. NO. 2025-C-445
Company Address
SMALL VALUE
PROCUREMENT

SIR/MADAM:
Please quote the price/s at the blank space hereunder provided for the following articles to be delivered Provincial Disaster Risk Reduction
and Management Office under Provincial Government of Bohol, Capitol Building, Cogon District, Tagbilaran City. Your quotation
should be received on or before _________________________ at the Office of the Bids and Awards Committee, Capitol Complex,
Tagbilaran City.
PURPOSE: Provision of catering and accommodation services for PDRRMO 2025 Mid-Year Assessment and 2026 Operational Planning

Workshop
APPROVED BUDGET FOR CONTRACT (ABC): P 542,500.00

THE BIDS AND AWARDS COMMITTEE

By:
PAULITO RABUYA
Head, BAC Secretariat/PPMU
PDRRMO 2025 Mid-Year Assessment and 2026
Operational Planning Workshop
(1 Night and 2 Days Activity)
(Whole Day) Meals with Venue (Option 3) – Outside
Tagbilaran City

Meals and Venue (10 hours use of function room) – Meals: 1 Assisted Buffet (Lunch), 2 Plated Snacks

• Appetizer
• Soup
• 4 main courses
(pork/beef/chicken/fish/vegetables)
• Pasta/Noodles
• Rice
• Dessert/Fruits
• 1 round of drinks (juice/soda/etc.)
• Free-flowing Water

Snacks
2 choices of the following:
• Sandwiches
• Pastries/Cakes
• Savoury Buns/Pies
• Filipino snack delicacies
• Pasta
• Noodles
• Fruits
• Cold Cuts
• Bread w/ Cheeses & Spreads
2 choices of the following drinks/refreshments:
• Free-flowing coffee
• Soda
• Fruit Juices
• Water

Venue:
a. Maximum of 10 hours or Whole-day Activity;
b. With WI-FI Connection;
c. Complimentary use of 1 LCD Projector and
Projector Screen;
d. Provision of at least 5 extension cords and at
least 2 units microphone (either wireless or wired);
e. Free Parking;
f. No additional electricity charges for equipment
(Laptop, camera, cellphone etc.) brought in the
venue;
g. Set-up of tables and chairs


(Whole Day) Meals with Venue (Option 4) – Outside
Tagbilaran City
Meals and Venue (10 hours use of function room) – Meals: 2 Assisted Buffet (Breakfast/Lunch/Dinner),
2 Plated Snacks
• Appetizer
• Soup
• 4 main courses (pork/beef/chicken/fish and
vegetables)
• Pasta/Noodles
• Plain Rice
• Dessert (Fruits or Salad)
• 1 round of drinks (juice/soda/etc.)
• Free-flowing Water

Snacks
2 choices of the following:
• Sandwiches
• Pastries/Cakes
• Savoury Buns/Pies
• Filipino snack delicacies
• Pasta
• Noodles
• Fruits
• Cold Cuts
• Bread w/ Cheeses & Spreads

2 choices of the following drinks/refreshments:
• Free-flowing coffee
• Soda
• Fruit Juices
• Water

Venue:
a. Maximum of 10 hours or Whole-day Activity;
b. With WI-FI Connection;
c. Complimentary use of 1 LCD Projector and
Projector Screen;
d. Provision of at least 5 extension cords and at
least 2 units microphone (either wireless or wired);
e. Free Parking;
f. No additional electricity charges for equipment
(Laptop, camera, cellphone etc.) brought in the
venue;
g. Set-up of tables and chairs
Accommodation (Standard Room)-Outside
Tagbilaran City- Double Occupancy/ Twin Room
(with breakfast)
Time of Delivery: August 19-20, 2025