Solicitation Number:NC-2025-C-449-PR-2025-500Trade Agreement:Implementing Rules and RegulationsProcurement Mode:Negotiated Procurement – Small Value Procurement (Sec. 53.9)Classification:GoodsCategory:Hotel and Lodging and Meeting FacilitiesApproved Budget for the Contract:PHP 1,425,400.00Delivery Period:5 Day/sClient Agency:Contact Person:Alvin ANTOPINA
PhilGEPS In-charge
New Capitol Compound
Tagbilaran City
Bohol
Philippines 6300
63-038-4110138 Ext.4212
63-038-09566438524
ppmu@bohol.gov.phStatusActiveAssociated Components1Bid Supplements0Document Request List0Date Published24/07/2025Last Updated / Time24/07/2025 12:00 AMClosing Date / Time30/07/2025 10:30 AMDescription BIDS AND AWARDS COMMITTEE

Request for Quotation

Supplier’s Company Name: NEGOTIATED CANVASS
TIN & Contact No. NO. 2025-C-449
Company Address
SMALL VALUE
PROCUREMENT

SIR/MADAM:
Please quote the price/s at the blank space hereunder provided for the following articles to be delivered Provincial Disaster Risk Reduction
and Management Office- Administration and Training Division under Provincial Government of Bohol, Capitol Building, Cogon
District, Tagbilaran City. Your quotation should be received on or before _________________________ at the Office of the Bids and
Awards Committee, Capitol Complex, Tagbilaran City.
PURPOSE: Provision of Catering and Accommodation Services for the conduct of Position Course on Incident Command System (ICS) for
the qualified Member of BALDRRMO in the entire Province of Bohol

APPROVED BUDGET FOR CONTRACT (ABC): P 1,425,400.00

THE BIDS AND AWARDS COMMITTEE

By:
PAULITO RABUYA
Head, BAC Secretariat/PPMU
for the conduct of Position Course on Incident
Command System (ICS) for the qualified
Member of BALDRRMO in the entire Province of
Bohol


(Half Day) Meals with Venue (Option 2)- Outside
Tagbilaran City

-1 Assisted Buffet: (Breakfast/Lunch/Dinner) -1 Plated Snacks -Appetizer -Soup -4 main courses: (Pork/Beef/Chicken/Fish/
Vegetables) -Pasta/Noodles -Plain Rice -Dessert (Fruits or Salad) -1 Round of Drinks (Juice/Soda/etc.) -Free flowing water

Snacks 1 choice of the following:
*Sandwiches
*Pastries/Cakes
*Savoury Buns/Pies
*Filipino Snack Delicacies
*Pasta/Noodles
*Fruits
*Cold Cuts
*Bread w/ Cheeses & Spreads – 2 Choices of the following drinks/refreshments:
*Free Flowing Coffee/Soda/Fruit Juices/Water

Venue
a. Maximum of 5 Hours or half day activity
b. with Wifi Connection
c. Complimentary use of 1 LCD Projector and
Projector Screen
d. Provision of atleast 5 extension cords and at least 2
units microphone (either wireless or wired)
e. free parking
f. No additional electricity charges for equipment
(laptop, camera, cellphones, etc.) brought in the
venue;
g. set up of tables and chairs



(Whole Day) Meals with Venue (Option 3)- Outside
Tagbilaran City

Day 5
-1 Assisted Buffet: (Lunch) -2 Plated Snacks -Appetizer -Soup -4 main courses: (Pork/Beef/Chicken/Fish/
Vegetables) -Pasta/Noodles – Rice -Dessert/Fruits -1 Round of Drinks (Juice/Soda/etc.) -Free flowing water

Snacks 2 choices of the following:
*Sandwiches
*Pastries/Cakes
*Savoury Buns/Pies
*Filipino Snack Delicacies
*Pasta/Noodles
*Fruits
*Cold Cuts
*Bread w/ Cheeses & Spreads – 2 Choices of the following drinks/refreshments:
*Free Flowing Coffee/Soda/Fruit Juices/Water

Venue
a. Maximum of 10 Hours or whole day activity
b. with Wifi Connection
c. Complimentary use of 1 LCD Projector and
Projector Screen
d. Provision of atleast 5 extension cords and at least 2
units microphone (either wireless or wired)
e. free parking
f. No additional electricity charges for equipment
(laptop, camera, cellphones, etc.) brought in the
venue;
g. set up of tables and chairs
(Whole Day) Meals with Venue (Option 4)- Outside
Tagbilaran City

(Day 1-4, 60 pax/day)

-2 Assisted Buffet: (Breakfast/Lunch/Dinner) -2 Plated Snacks -Appetizer -Soup -4 main courses: (Pork/Beef/Chicken/Fish and
Vegetables) -Pasta/Noodles -Plain Rice -Dessert (Fruits or Salad) -1 Round of Drinks (Juice/Soda/etc.) -Free flowing water

Snacks 2 choices of the following:
*Sandwiches
*Pastries/Cakes
*Savoury Buns/Pies
*Filipino Snack Delicacies
*Pasta/Noodles
*Fruits
*Cold Cuts
*Bread w/ Cheeses & Spreads – 2 Choices of the following drinks/refreshments:
*Free Flowing Coffee/Soda/Fruit Juices/Water

Venue
a. Maximum of 10 Hours or whole day activity
b. with Wifi Connection
c. Complimentary use of 1 LCD Projector and
Projector Screen
d. Provision of atleast 5 extension cords and at least 2
units microphone (either wireless or wired)
e. free parking
f. No additional electricity charges for equipment
(laptop, camera, cellphones, etc.) brought in the
venue;
g. set up of tables and chairs


(4 Nights x 30 rooms/day)
Accommodation (Standard Room)- Outside
Tagbilaran City- Double Occupancy/Twin Room (with
breakfast)

Accommodation (Standard Room)- Outside
Tagbilaran City- Double Occupancy/Twin Room (with
breakfast)
Delivery Period: Upon demand