Solicitation Number:NC-2025-C-420-PR-2025-473Trade Agreement:Implementing Rules and RegulationsProcurement Mode:Negotiated Procurement – Small Value Procurement (Sec. 53.9)Classification:GoodsCategory:Hotel and Lodging and Meeting FacilitiesApproved Budget for the Contract:PHP 521,400.00Delivery Period:1 Day/sClient Agency:Contact Person:JOSEPH M. ERECRE -p
PhilGEPS Alternate in Charge
New Capitol Complex,
Tagbilaran City
Bohol
Philippines 6300
63-038-4110138 Ext.4212
63-38-09566438524
ppmu@bohol.gov.ph		StatusActive
Associated Components1
Bid Supplements0
Document Request List0
Date Published11/07/2025
Last Updated / Time11/07/2025 12:00 AM
Closing Date / Time16/07/2025 10:30 AM
Description BIDS AND AWARDS COMMITTEE

Request for Quotation

Supplier’s Company Name: NEGOTIATED CANVASS
TIN & Contact No. NO. 2025-C-420
Company Address
SMALL VALUE
PROCUREMENT

SIR/MADAM:
Please quote the price/s at the blank space hereunder provided for the following articles to be delivered Provincial General Services Office under
Provincial Government of Bohol, Capitol Building, Cogon District, Tagbilaran City. Your quotation should be received on or before
_________________________ at the Office of the Bids and Awards Committee, Capitol Complex, Tagbilaran City.
PURPOSE: Provision of catering services and accommodation for two (2) days and one (1) night PGSO Mid-Year Assessment
APPROVED BUDGET FOR CONTRACT (ABC): P 521,400.00

THE BIDS AND AWARDS COMMITTEE

By:
PAULITO RABUYA
Head, BAC Secretariat


To: THE BIDS AND AWARDS COMMITTEE
Submission of Quotation

Item No. QTY UNIT Description of Supplies/Materials/Services Unit Cost Amount

PGSO Mid-Year Assessment

Day 1
(Whole Day) Meals with Venue (Option 4) – Outside
Tagbilaran City – Meals: 2 Assisted Buffet
(Breakfast/Lunch/Dinner), 2 Plated Snacks
• Appetizer
• Soup
• 4 main courses (pork, beef, chicken, fish
and vegetables)
• Pasta/Noodles
• Plain Rice
• Dessert (Fruits or Salad)
• 1 round of drinks (juice/soda/etc.)
• Free-flowing Water
Snacks
2 choices of the following:
• Sandwiches
• Pastries/Cakes
• Savoury Buns/Pies
• Filipino snack delicacies
• Pasta
• Noodles
• Fruits
• Cold Cuts
• Bread w/ Cheeses & Spreads
2 choices of the following drinks/refreshment
• Free-flowing coffee
• Soda
• Fruit Juices
• Water
Venue:
a. Maximum of 10 hours or Whole-day Activity;
b. With WI-FI Connection;
c. Complimentary use of 1 LCD Projector and
Projector Screen;
d. Provision of at least 5 extension cords and at
least 2 units microphone (either wireless or wired);
e. Free Parking;
f. No additional electricity charges for equipment
(Laptop, camera, cellphone etc.) brought in the
venue;
g. Set-up of tables and chairs

Day 2
(Half Day) Meals with Venue (Option 2) – Outside
Tagbilaran City – Meals: 1 Assisted Buffet
(Breakfast/Lunch/Dinner), 1 Plated Snacks
• Appetizer
• Soup
• 4 main courses (pork, beef, chicken, fish,
vegetables)
• Pasta/Noodles
• Plain Rice
• Dessert ( Fruits or Salad)
• 1 round of drinks (juice/soda/etc.)
• Free-flowing Water
Snacks
1 choice of the following:
• Sandwiches
• Pastries/Cakes
• Savoury Buns/Pies
• Filipino snack delicacies
• Pasta
• Noodles
• Fruits
• Cold Cuts
• Bread w/ Cheeses & Spreads
2 choices of the following drinks/refreshments:
• Free-flowing coffee
• Soda
• Fruit Juices
• Water
Venue:
a. Maximum of 5 hours or Half-day Activity;
b. With WI-FI Connection;
c. Complimentary use of 1 LCD Projector and
Projector Screen;
d. Provision of at least 5 extension cords and at
least 2 units microphone (either wireless or wired);
e. Free Parking;
f. No additional electricity charges for equipment
(Laptop, camera, cellphone etc.) brought in the
venue;
g. Set-up of tables and chairs

22
Rooms
Accommodation (Standard Room) – Outside
Tagbilaran City – Quadruple Occupancy (with
breakfast)
₱___________
₱___________
I hereby certify that the above quotation as proposed by my firm/company is/are actually certain and definite in amount. I also agree to the
terms and conditions set forth under R.A. 9184 and its IRR.
______________________________________________
Signature of Bidder
(Signature over Printed Name)
_____________________________________________
Date of Delivery: Upon Request